Managing Storage Space Outlook For Mac
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Each version of OS X in recent years has been more efficient and often sheds space after installation rather than demanding more. However, Thom Vagt found the opposite: an upgrade led to less reported remaining space.
Managing the quota (mailbox size) of your @northwestern.edu (Exchange) account using Outlook 2016 for macOS Your Exchange mailbox has a finite storage quota (25GB for faculty and staff). It's good practice to monitor your quota and delete unnecessary email messages to keep your mailbox well below quota.
On my late 2013 model MBP which was running Yosemite 10.10.5, my available disk space went from 230GB of free space to 183GB. I have run disk utility and it tells me all is fine with the SSD 1TB disk. I’ve seen similar problems at times with my various Macs, and so have many users.
You should pinpoint where the free-space reporting error is first, however. The About This Mac window reveals space use on drives in a graphical display.
Is it accurate? OS X reports remaining storage in multiple ways: • Select > About This Mac, and the Storage tab reveals all attached drives, along with breakdowns by coarse file type for bootable (“blessed”) volumes. • In the Finder, select a volume then choose File > Get Info (Command-I). The General area shows data used and remaining. The bottom of every Finder window with the status bar enabled ( View > Show Status Bar) shows remaining storage on the volume that the window represents, too. • Via Terminal, type df -h and you’ll get a human-readable summary by volume in columns marked Used, Avail, and Capacity (as a percentage).
(The Gi or Ti refers to gibibytes and tebibytes, base 2 units for a billion and trillion bytes instead of the base 10 gigabytes and terabytes.) The command-line df program tells you what the low-level system thinks about storage usage on mounted drives. If these don’t agree, it’s likely a Spotlight error. Apple relies on Spotlight to mark and calculate remaining storage on the startup volume.
You can delete the Spotlight index and rebuild it by following these steps: • Open the Spotlight preference pane. • Click the Privacy tab. • Drag the startup volume into the Privacy window. • Click OK at the warning, and the Spotlight index is deleted. • Select your startup volume in the privacy list, and click the - (minus) button. That restarts indexing. This should reset your storage.
Removing the startup drive from Spotlight indexing can reset a wonky problem with the display of remaining storage on that drive. If all the numbers agree, it could be temporary caches, which in previous releases of OS X before El Capitan, I’ve sometimes seen grow to 30GB to 50GB on one of my Macs. Restarting clears the cache and regains that storage space, though the same problem can recur over time. Ask Mac 911 We’re always looking for problems to solve! Email yours to including screen captures as appropriate.