Note: To perform a comprehensive search of all Outlook files (regardless of folder or view), choose All Items. This option is available in all views. Note that every time you switch views, you will need to re-enter your search words. If you are an Office Insider and are on build number 08 and higher, your search experience has been enhanced and improved. When you select the search box, you see quick suggestions based on your recent search history. Pick any suggestion for a quick result. • Choose where you want the search function performed.

The options available will depend on which folder or view you're searching in. Outlook for mac disable click and type instructions. • In Mail: You can search in Current Folder, Subfolders, All Mail, or All Items.

When the user creates new Outlook profile in Outlook 2016 for Mac or they have imported the new data from PST or OLM files. Then the Spotlight indexing is not completed. In this situation, “No Results” message is displayed. To solve this problem, user should wait for a time to finish the indexing and then search again.

• Current Mailbox: You can search in the mailbox currently selected. • In Calendar: You can search in Current Folder, All Events, or All Items. • In Contacts: You can search in Current Folder, All Contacts, or All Items. • In Tasks: You can search in Current Folder, All Tasks, or All Items. • In Notes: You can search in Current Folder, All Notes, or All Items. • When you are finished looking at the search results, on the Search tab, click Close Search. Notes: • If you don't click Close Search, the Search tab remains active.

The item list continues to show the search results even if you click another tab, such as the Home tab. • An Outlook search includes the file names of attachments but not the text inside attachments. • To save a search as a Smart Folder, on the Search tab, click Save Search, and then enter a name for it under Smart Folders. Search within an item • Open the item.

• On the Edit menu, point to Find, and then click Find. • In the Find box, enter your search word or words. In the item, Outlook highlights the first instance of your search phrase. To find the next or previous instance of your search phrase, use the forward or back arrows. You know you have an email message somewhere, but you just can't locate it in Outlook. Don't worry—with the many search options in Outlook for Mac, you can use a combination of different search criteria to find the information you're looking for.

• In the Navigation pane, click Mail. • On the Edit menu, point to Find, and then click Outlook Items. The Search tab appears. • Define the scope of the search by clicking a scope button on the Search tab, such as Subfolders or All Mail. • Add any of the following criteria to refine your search: On the Search tab, click To search based on Advanced Text that appears anywhere in an item. From The sender of a message. Subject Text that appears in the subject of a message.